Assignment 2 – Due Sept. 16, by 11:59pm

This assignment will call for three documents. Please include all three documents in one word

file, with page breaks between the documents. I have once again included a rubric. Please review

it, and complete your assignment with this standard in mind. There is not a specific page limit for

this assignment, though I would imagine that each of these documents would end up being

between one and two pages long. Use as many pages as you need to fully cover the scenarios,

but as few pages as possible to keep things concise without leaving anything out. Remember to

title your file in the way stated on the syllabus.

Ex. Woleslagle Julie Unit 2_16 Sept 2018.doc

Using what you learn in Chapters 6-9, you will be creating three types of business

correspondence based on the following three scenarios.

Scenario 1

To give an additional benefit and to help inoculate employees against an illness that affects their

attendance, your organization is providing flu shots to all employees at your central office. The

flu shots will be administered on two days. March 1 and March 15, from 8am to 4pm. The cost is

$10 for employees in the organization’s HMO program and $15 for employees in the

organization’s PPO program. Employees covered by another insurance provider cannot


Employees at satellite locations and within driving distance can still participate, but they may

need to take personal leave for the travel time to and from the central office. People who receive

the flu shot generally avoid getting the flu for an entire season, but there may be some discomfort

and swelling in the arm muscle where the injections occurs.

To participate, employees must contact your Human Resources Office at ext. 2173 and schedule

an appointment. Employees must fill out a questionnaire regarding any recent health problems

and sign a waiver against liability to the organization. The flu shots will be administered by a

registered nurse, and participants will receive a free health screening from a nurse practitioner.

Write an email to your employees informing them of the additional benefit.

Scenario 2

You are the director of a neighborhood day care, Bright Stars Daycare, that is individually

owned, and not part of a national chain. You have a child enrolled in the two-year-old room who

has attended your daycare for 6 months, and who already has a history of being disruptive. This

child regularly refuses to take naps, refuses to be still or quiet during story time, and in general

causes turmoil within the room. Moreover, this child has hit and bitten the teacher in the room on

one occasion, and has hit other children on several occasions. Furthermore, the child has bitten

another child hard enough to leave a mark on two occasions.

You have issued three written warnings to the parents regarding the violent behavior.

Additionally, the most recent sever biting incident resulted in a face to face meeting with the

parents where you warned that the next incident may result in a withdrawal of enrollment. You

also suggested that they discuss the issue with their pediatrician to see if there might be a

medical reason for the disruptive behavior. The parents have maintained that their son is merely

high spirited and normal for his age, leading you to the understanding that they have little

intention to do anything to try to correct the behavior. They have repeatedly, in emails, phone

calls, and in person, asked that you “be patient,” while their son outgrows this phase.

Now, the child has once again bitten another child, this time hard enough to break the skin.

Additionally, he hit and bit the teacher when she tried to pull him off the other child. You know

that for the safety of the other children under your care, and for the safety of your teacher, you

must remove this child from your school, and have decide to do that immediately. The child’s

name is Carson DeWitt, and his parents are Susan and Charles DeWitt. Write a letter to the

parents informing them of your decision.

Scenario 3

To save money, your company orders office supplies in bulk. Each department then gets is

allotment of supplies, which are kept in a supply room for employees to access when needed.

The room is locked at night, and only you and security guards have the key.

Large amounts of office supplies have been disappearing from your department’s supply room

for several months. It started with small items, such as pens, tape, and sticky notes. Now,

staplers, calculators, and expensive poster and certificate frames are missing. You have no idea

who is responsible, but the thefts appear to be happening during regular business hours. The total

loss from the thefts is now more than $1,000.

You tried having employees sign material out on the honor system, but the thefts continued.

Security recommends a hidden camera for the room, but the idea of “spying” on employees

troubles you. You have agreed to a compromise: a security camera placed in plain view.

You believe the thefts are the work of one person, and that the other 90 employees in your

department are innocent. Therefore, the camera may offend people and harm employee morale.

Morale already has been down because the company has experienced profit losses the past two

quarters due to increased competition. Rumors are spreading that some jobs will be transferred

overseas and layoffs are imminent, though you have no solid information on management’s

plans. Your employees – many of whom have been with the company for more than 10 years –

are apprehensive about their future with the company.

But the alternative is to allow the increasingly costly thefts to continue. You also want to avoid

having to search employees and their belongings, the next step according to security if the

camera fails to discourage the thief.

Write a memo to your employees explaining the need for the camera.